Job Description

We are seeking a reliable and organized Administrative Assistant to support day-to-day operations in a fast-paced, hands-on business environment. This role will provide direct support to ownership, including a remote executive, and assist with general office coordination.

This is not a traditional corporate executive assistant role. We're looking for someone adaptable, resourceful, and comfortable wearing multiple hats in a more entrepreneurial setting.

This role is ideal for someone who enjoys being hands-on, taking initiative, and supporting a growing business in a flexible, non-corporate setting.

Key Responsibilities:

• Provide administrative support to ownership, including coordinating schedules, calls, and priorities with a remote executive

• Serve as a point of contact between the office and remote leadership to ensure smooth communication and follow-up

• Handle general office operations including filing, data entry, and document management

• Assist with preparing reports, spreadsheets, and basic business documentation

• Coordinate meetings, calls, and occasional travel logistics as needed

• Support customer and vendor communication, including emails and follow-ups

• Help track projects, tasks, and deadlines to ensure timely completion

Additional Responsibilities:

• Assist with basic HR-related tasks such as onboarding paperwork, maintaining employee records, and coordinating new hire logistics

• Support light accounting functions such as invoice tracking, expense reporting, and working with external vendors

• Provide general operational support wherever needed to keep the business running efficiently

Qualifications:

• Prior experience in an administrative, office support, or coordinator role

• Strong organizational skills with the ability to multitask and prioritize

• Comfortable working both independently and as part of a small team

• Excellent communication skills, both written and verbal

• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Ability to adapt in a non-corporate, fast-moving environment

Work Environment:

• Hybrid role (combination of in-office and remote support)

• Collaborative, small-team environment with direct interaction with ownership

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