Job Description

The Human Resources Administrative Assistant supports the operational effectiveness of the HR department by ensuring efficient coordination, communication, and execution of key administrative processes. This role enables the HR team to function with accuracy, organization, and consistency while upholding confidentiality and supporting ministry-wide initiatives. The position plays a critical role in maintaining systems, supporting employee engagement efforts, and ensuring alignment with CHM policies and procedures.

WHAT WE OFFER

• Compensation based on experience.
• Faith and purpose-based career opportunity!
• Fully paid health benefits
• Retirement and Life Insurance
• 12 paid holidays PLUS birthday
• Lunch is provided DAILY.
• Professional Development
• Paid Training

PRIMARY RESPONSIBILITIES

• HR Operations & Administrative Support- Manages day-to-day administrative functions to support HR operations, including scheduling, documentation, reporting, and coordination of department activities.
• Employee Support & Communication- Serves as a first point of contact for HR-related inquiries, providing timely, accurate guidance on policies, benefits, and processes while escalating complex matters appropriately.
• Confidential Records & Data Management- Maintains accurate and secure HR records across systems (HRIS, shared drives, personnel files), ensuring data integrity, organization, and confidentiality.
• Meetings, Events & Coordination- Coordinates logistics for meetings, trainings, and organization-wide events; prepares materials, tracks follow-ups, and supports execution to ensure effectiveness.
• Process Documentation & Continuous Improvement- Supports development and maintenance of SOPs, forms, and HR documentation; identifies opportunities to improve processes, accuracy, and efficiency.
• Vendor & Stakeholder Coordination- Acts as a liaison with internal stakeholders and external vendors to support HR initiatives, events, and services.
• Reporting & Administrative Execution- Prepares recurring reports, drafts correspondence, and supports documentation needs across HR functions, including investigations and internal communications.
• Calendar & Project Coordination- Maintains HR calendars, tracks key activities and deadlines, and supports coordination of ministry-wide initiatives and programs.
• Financial & Expense Support- Assists with expense tracking, receipt collection, and reconciliation to support departmental financial processes.
• Team Support & Operational Continuity- Provides cross-functional support and backup for critical HR processes to ensure continuity of operations.

CORE COMPETENCIES & SKILLS

• Organizational & Time Management – Effectively prioritizes tasks, manages multiple responsibilities, and ensures timely execution of deliverables
• Communication (Written & Verbal) – Communicates clearly, professionally, and appropriately across various audiences
• Attention to Detail & Accuracy – Maintains high standards of accuracy in documentation, data entry, and reporting
• Confidentiality & Discretion – Handles sensitive information with professionalism, sound judgment, and integrity
• Process Coordination & Execution – Coordinates tasks, projects, and processes efficiently with strong follow-through
• Problem Solving & Initiative – Identifies gaps, resolves issues, and supports process improvements proactively

QUALIFICATIONS

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field or equivalent relevant experience
• 1–3 years of administrative or HR support/coordination experience preferred
• Proficiency in Microsoft Office Suite and HRIS or related systems
• SHRM-CP certification preferred

About Christian Healthcare Ministries

Founded in 1981, Christian Healthcare Ministries (CHM) is a health care sharing ministry for Christians. CHM is a nonprofit, voluntary cost-sharing ministry through which participating Christians meet each other’s medical bills. The mission of CHM is to glorify God, show Christian love, and experience God’s presence as Christians share each other’s medical bills.

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