Job Description

Job Description and Duties

Under the supervision of the Administrative Officer III, the incumbent performs analytical assignments of routine to moderate complexity in support of procurement and administrative services related to procurement including acting as a point of contact for FI$CAL. The incumbent also performs analytical duties and purchasing in compliance with Fisheries and Wildlife priorities, Department of Fish and Wildlife policies, applicable laws, and regulations and mandates.

Link to Analyst I Exam: CalCareers

You will find additional information about the job in the .

Working Conditions

Office setting - requires the use of a computer, keyboard, and mouse. Involves sitting most of the time but may involve walking or standing for brief periods.

Special Requirements

• Research and understand written communications, policies and procedures

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• General knowledge of the Financial Information System for California (FI$Cal)
• Interpret and apply rules and regulations related to procurement
• Strong analytical and problem-solving abilities
• Attention to details
• Ability to perform well under pressure, stay organized, and establish workload priorities
• Familiar with State of California business, contracting, and procurement policies and procedures
• Proficiency in using Microsoft Word, Excel, SharePoint, Outlook, and OneNote
• Ability to work both independently, and as part of a team
• Excellent interpersonal communication skills
• Adapt to organizational changes

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Filing Instructions

You must reference Position Number 565-211-5157-009 and RPA Number E-R2 ADMIN 25-004 in the Examination(s) or Job Title(s) for Which You Are Applying section of the State Application Form (Std. Form 678). Applications that do not list the Position Number and RPA Number may not be considered.

It is recommended that Application Packages be submitted electronically through your CalCareer Account at  .  If applications are mailed, we recommend applications are sent certified mail as we are unable to verify receipt.

Applications that do not follow the Filing Instructions may not be considered.

This advertisement may be used to fill additional vacancies for this JC.

Resume – Resumes will be reviewed in addition to the STD 678 for employment history. Resumes must include the complete to and from dates (MM/DD/YYYY) and hours worked per week.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  A Statement of Qualifications (SOQ) is required.  Please see below for SOQ instructions. The SOQ must be typed in 12-point Arial font, single spaced, and limited to no more than two pages. Applicants must include their full name and the job control number in the document header and respond to each question in the numbered order provided. Incomplete submissions, failure to follow formatting instructions, or omission of the SOQ will result in disqualification from further consideration.

  1. Describe your experience with procurement and share how this experience would assist you in successfully meeting the roles and responsibilities as described in the duty statement.

  2. Procurement often involves balancing the needs of customers with rules, policies, and regulations. Please give an example of when you had to explain requirements or processes to a customer who was frustrated or unfamiliar with them. How did you handle the situation?

  3. Describe your experience working in situations where there are multiple competing demands for your time on complex projects or sensitive issues that require resolution within limited timeframes. Provide an example in how you applied completed staff work practices.

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