Job Description

We are seeking a Senior Administrative Assistant to support a Sr Director Firstline+ and additional Sr Directors (HR Team) during a maternity leave coverage. This role operates in a fast-paced, results-oriented corporate environment and requires a highly organized professional who can manage multiple executive priorities with discretion and precision.

The ideal candidate brings strong experience supporting senior-level leaders, excels in complex calendar management, and demonstrates exceptional communication and organizational skills. This is an on-site role (traditional hybrid – Fridays remote) with a strong possibility of extension . Previous company experience is required .

Key Responsibilities

• Complex calendar management using Outlook (high-volume, multi-time-zone scheduling)
• Coordinate executive meetings, leadership sessions, and cross-functional engagements
• Book and manage travel arrangements , itineraries, and documentation
• Plan and execute team meetings, offsites, and events (including budgeting, catering, agendas, logistics)
• Prepare and process expense reports, purchase orders (POs), and invoice tracking
• Assist with budget tracking and expense monitoring
• Create and format high-quality PowerPoint/Keynote presentations and documents
• Draft and edit executive communications; manage distribution lists
• Maintain organizational charts and team documentation
• Coordinate workspace or department moves with stakeholders
• Support special projects and track deadlines
• Serve as the main administrative point of contact for the team
• Provide coverage for additional leaders as needed
• Handle highly confidential and sensitive information

Required Qualifications

• Bachelor’s degree in Business or related field (or equivalent experience)
• Minimum 3+ years of administrative experience supporting senior leaders
• Previous company experience required
• Advanced proficiency in Microsoft Outlook (complex calendaring), PowerPoint, Word, and Excel
• Experience using Zoom and MS Teams
• Proven experience supporting senior-level executives and diverse stakeholders
• Strong event planning and executive travel coordination experience
• Ability to manage multiple priorities in a fast-paced, high-ambiguity environment
• Strong attention to detail and follow-through
• Ability to maintain confidentiality
• Willingness to occasionally work outside core business hours

Top 3 Non-Negotiable Skills

1. Expert-level Outlook calendaring (complex executive scheduling)
2. Experience supporting senior leadership and diverse groups
3. Strong event planning and travel coordination experience in a fast-paced environment

About BrickRed Systems

BrickRed Systems is a global leader in next-generation technology, consulting, and business process services. We enable organizations to navigate digital transformation by delivering high-quality solutions and exceptional expertise.

With ISO 27001 and ISO 9001 certifications and over a decade of experience supporting global enterprises, BrickRed Systems leverages cognitive computing, automation, cloud, analytics, and emerging technologies to drive business success. Our continuous learning culture fosters innovation, skill development, and delivery excellence worldwide.

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