Job Description

Senior Administrative Assistant

We are a growing low-voltage and multi-entity company led by a highly detail-oriented CEO. We are seeking an experienced Senior Administrative Assistant to support leadership and multiple departments across the organization.

The ideal candidate is organized, proactive, and detail-oriented, with the ability to support a fast-paced business environment. This role will interact with multiple departments including sales, project management, accounting, and executive leadership , and may occasionally interact with clients in a professional capacity.

Strong Microsoft tools and skill sets are required, experience with Monday.com is preferred and administrative coordination across teams are important for success in this role. We value a collaborative team player who contributes positively to the workplace.

Key Responsibilities

Administrative Support Across Departments

Provide administrative support to leadership and multiple departments to help ensure efficient day-to-day operations.

Project & Task Tracking

Maintain and update project trackers using Monday.com software . Assist departments in tracking progress and deadlines.

Document Preparation

Prepare, proofread, and edit proposals, reports, presentations, and other business documents. Maintain organized documentation and records.

Meeting Coordination

Schedule meetings, prepare agendas, take meeting notes, and follow up on action items as needed.

Data Management

Assist with data entry, reporting, document management, and other administrative tasks that support various departments.

Process Improvement

Identify opportunities to improve administrative processes and recommend solutions that increase efficiency.

Qualifications

• 7+ years of administrative support experience , preferably supporting senior staff or multiple departments
• Experience with Monday.com- (preferred)
• Proficiency with Microsoft 365 , including Excel, SharePoint, and PowerPoint required
• Strong organizational skills and ability to manage multiple tasks and deadlines
• Effective written and verbal communication skills
• Ability to work in a fast-paced environment and adapt to changing priorities
• Ability to handle confidential and sensitive information with discretion
• Strong attention to detail and accuracy
• Ability to work collaboratively with a team

Work Schedule

• Approximately 40–45 hours per week
• Occasional evening or weekend work may be required

Benefits

Full-time employees are eligible for benefits including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off (PTO)
• 401(k) – coming soon

Work Location

This position is in-office in Lutz, Florida . (LOCAL only)

Hiring Process

Selected candidates are required to complete a job-related administrative skills assessment as part of the hiring process.

Candidates must complete background check.

Position Type: Full-Time, On-Site

Equal Opportunity Employer

We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

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