Job Description

Athletics & Activities Coordinator

About the Role

IDEA Public Charter School is seeking a highly organized, proactive, and student-centered Athletics & Activities Coordinator to lead and manage the school’s extracurricular programming. This role is critical to ensuring that students have access to high-quality, well-structured athletic teams and enrichment activities that build engagement, school pride, and personal development.

The Coordinator will oversee all aspects of athletics and student activities—from scheduling and logistics to student participation and staff management—while ensuring programs are safe, well-run, and aligned with the school’s mission and expectations. This is a fast-paced, execution-heavy role that requires strong systems, attention to detail, and a relentless focus on student experience and accountability.

Key Responsibilities

Athletics Program Management

• Oversee the full athletics program, including team scheduling, game logistics, transportation, facilities, and equipment
• Ensure all athletic events are well-organized, safe, and professionally executed
• Coordinate with coaches to ensure high-quality practices and strong team culture
• Monitor student-athlete eligibility, including attendance, academics, and behavior

Student Activities & Engagement

• Design and manage a robust extracurricular program, including clubs, events, and student activities
• Increase student participation in activities and ensure equitable access across grade levels
• Plan and execute school events (e.g., spirit weeks, assemblies, showcases, competitions)
• Track and analyze student engagement data to inform improvements

Staff & Coach Management

• Recruit, onboard, and manage coaches and activity sponsors
• Set clear expectations for performance and accountability
• Conduct regular check-ins and provide feedback to ensure program quality

Operations & Logistics

• Manage schedules for practices, games, and activities with precision and efficiency
• Oversee budgets, purchasing, and inventory for athletics and activities
• Ensure compliance with league rules, school policies, and safety requirements
• Coordinate supervision plans to ensure proper coverage at all events

Equipment & Inventory Management

• Maintain accurate, up-to-date inventories of all athletic equipment, uniforms, and activity-related materials
• Establish and enforce clear systems for equipment distribution, collection, and accountability (e.g., sign-out procedures, end-of-season returns)
• Conduct regular audits to ensure all equipment is accounted for and in good condition
• Coordinate the cleaning, repair, and replacement of equipment as needed
• Manage uniform cycles, including sizing, ordering, and re-collection
• Oversee storage spaces to ensure they are organized, secure, and accessible
• Plan ahead to ensure all teams and activities have the necessary equipment well in advance of the season or event
• Work with school leadership to develop and manage budgets for equipment and supplies

Student Accountability & Culture

• Enforce eligibility requirements tied to attendance, academics, and behavior
• Partner with school leaders to ensure extracurriculars reinforce a strong school culture
• Use participation as a lever to improve attendance and student engagement

Key Competencies

• Extreme Ownership: Takes full responsibility for the success and quality of all athletics and activities; proactively solves problems and ensures strong execution
• Bias Toward Action: Moves quickly and decisively to plan, organize, and execute programs and events
• Relentless Focus on Time: Maximizes efficiency in planning and execution; ensures all events start on time, run smoothly, and make effective use of limited time
• Attention to Detail: Maintains strong systems and ensures nothing falls through the cracks
• Coachability and Alignment: Seeks and implements feedback; executes school leadership decisions with fidelity and professionalism
• Student-Centered Mindset: Prioritizes student experience, engagement, and development in all decisions
• Strong Communication: Communicates clearly and proactively with students, staff, families, and external partners

Qualifications

• Bachelor’s degree required
• Experience managing athletics, student activities, or school-based programs strongly preferred
• Strong organizational and project management skills
• Ability to manage multiple priorities in a fast-paced environment
• Commitment to working with students in an urban school setting

Additional Information

This job description is intended to provide an overview of the role and is not exhaustive. Responsibilities and expectations may evolve based on organizational needs and may be modified at any time at the discretion of the CEO.

Work Hours: Hours can vary, but in general, the hours are 10:00 AM - 6:00 PM during the school year and 8:00 AM - 4:00 PM during the summer months.

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