Job Description

BASIC FUNCTION:

Coordinates and administers key human resources programs, including safety, FMLA, onboarding, and wellness to enhance the associate experience and support organizational goals. Serves as the main backup and support for payroll functions, recruiting, and processing associate changes.

MAJOR DUTIES AND RESPONSIBILITIES:

Payroll

• Review all payroll entries for accuracy on a biweekly basis and act as primary backup for payroll, inputting entries as needed
• Manage associate timecards and assist supervisors with processing them

FMLA & Unpaid Medical Leave:

• Answer associates’ questions regarding FMLA and other leaves of absence
• Coordinate, process & track all medical leave
• Ensure that the appropriate documents are sent and received
• Work with health care professionals when necessary to clarify/determine LOA
• Coordinate paid and unpaid leave during time out and track in timekeeping system

Wellness

• Coordinate wellness events to drive associate engagement, such as blood drives, health fairs, etc.
• Manage all communications on behalf of the wellness program
• Serve as the main point of contact for the wellness platform vendor

Onboarding

• Complete reference checks
• Act as liaison for new hires after offer is accepted
• Coordinate with managers and schedule trainings
• Conduct new hire orientation
• Follow-up with new hires and managers at regular intervals during their introductory period

Safety

• Manage the safety program through implementing annual policy updates, coordinating training and communicating policies and procedures to ensure associates’ safety
• Monitor OSHA compliance and address safety concerns as they arise
• Coordinate with Residential Maintenance, Commercial Maintenance, and Residential Construction to ensure annual training is completed and policies are updated accordingly
• Track and submit all OSHA reporting, such as OSHA 300 & 300A logs annually
• Ensure Safety Coordinators are trained in first aid and CPR, and maintain active certification while serving in this capacity
• Oversee the MVR procedures, including the annual review with our insurance company and completing quarterly checks to ensure compliance is maintained

Other Duties and Responsibilities:

• Provide support/backup to the HR team and assist with special projects
• Participate in organizational efforts such as the Culture Club and Community Impact Committee
• Oversee preparation of materials for employment and wellness award nominations
• Assist with processing terminations and conducting exit interviews 

SKILLS

1. 2+ years in related HR or administrative support role

2. Excellent organizational skills and attention to detail

3. Excellent communication skills, written and verbal, including excellent phone etiquette.

4. Professional, friendly, and personable.

5. Able to professionally handle difficult conversations.

6. Able to work with/keep confidential information

WE OFFER:

1. Competitive salary

2. Medical

3. Dental

4. Vision

5. Life

6. 401(k)

7. Generous paid time off

8. Annual Reviews

9. Positive Work Environment

PAY RANGE:

$22 - 26 per hour

CASTO offers a supportive and inclusive environment for all associates and their families. We are a Drug Free Workplace and successful completion of a background check is required for this position.

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