Job Description

Healthcare Administrative Assistant

Location: New York, NY 10016

Schedule: Monday–Friday, 9:00 AM – 5:00 PM

Duration: 2-Month Contract

Position Summary

We are seeking an experienced Administrative Assistant to support departmental operations through a wide range of administrative, financial, and coordination duties. The ideal candidate is highly organized, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment.

Duties and Responsibilities

• Research, locate, and compile information for reports; assemble and categorize figures for calculations; prepare statistical reports.
• Prepare and monitor budgets and grant allocations; maintain accruals and balanced accounts for review and approval.
• Maintain departmental employee files and ensure compliance with regulatory standards.
• Initiate and process human resources and payroll transactions, including weekly payroll submissions.
• Liaise with HR and Payroll to resolve issues and ensure smooth processing.
• Assist with planning and logistics for forums, conferences, seminars, meetings, and visiting professorships.
• Develop and coordinate informational packets; transcribe and distribute meeting minutes.
• Investigate and resolve routine administrative or operational issues.
• Review materials submitted for supervisory approval to ensure completeness and proper authorization.
• Monitor and restock departmental supplies; manage vendor contracts and coordinate with Purchasing to secure competitive pricing.
• Track vendor contract expirations and renew as needed.
• Serve as liaison with internal departments and external partners to accomplish objectives.
• Participate in grant applications, special projects, and survey preparations (including regulatory surveys).
• Coordinate travel arrangements; prepare travel reimbursements and expense reports.
• Screen and prioritize incoming mail and phone calls; respond or route as appropriate.
• Schedule appointments, referrals, and maintain patient billing records when applicable.
• Perform other related duties as assigned.

Required Skills and Qualifications

• 4+ years of related administrative or business experience.
• Intermediate proficiency in Microsoft Office Suite .
• Strong adaptability and ability to manage change effectively.
• Ability to quickly assimilate and apply new information.
• Excellent customer service and relationship-building skills.
• Strong communication skills (written and verbal).
• Team-oriented with the ability to collaborate effectively.
• Sound decision-making and problem-solving abilities.
• Proactive and self-motivated with strong initiative.
• Excellent time management and organizational skills.
• High attention to detail and commitment to quality.
• Ability to maintain performance under pressure.

Education

• Associate’s degree required (or equivalent combination of education and experience).
• Bachelor’s degree preferred.

Pride Health offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k) retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

If Interested, you can reach me at my number (917)-444-3132 or email me at vrunda.sutaria@pride-health.com

Job Tags

Similar Jobs